How to Make the Most of Your Work Hours?
Are you spending your time reading this article while you should be working?
Don’t panic. You’re not the only one who’s wasting more time at work than they even realize. As Forbes reports, 31% of workers waste more than half an hour every single work day. Another 31% does so longer than an hour. Others reported spending up to five hours checking Facebook, chatting with coworkers, surfing the web and having snacks.
And when you finally decide to sit down and get some work done, there’s a pile of e-mails to go through. Before you know it, it’s the end of the day and you’ve had no meaningful work done. Sometimes that can result in a serious pile-up and a lot of extra work hours you should be spending with your friends and family or relaxing.
In order to keep your tasks better organized and make the most out of your work hours, we’ve compiled a list of the most useful tips that will get you one step closer to that worker of the month picture.
Eliminate All Distractions
To be able to actually do some work, you need to learn to shut out all distractions. That can be particularly difficult with smartphones, smartwatches and constant chat popups ruining your flow. It can be really difficult to concentrate on work with all these devices constantly chirping around.
To fight this, dedicate blocks of time to focused work and eliminate all the distractions by switching your phone and smartwatch to silent, closing that open Gmail tab and disabling notifications for all incoming Skype, Hangouts and other chats, unless that’s something your job doesn’t allow. In all other cases, the only way to get work done is to stay focused.
Plan Your Time
Go one step further than managing your time and design your own schedule. Divide your day into different segments dedicated to various types of work or clients you need to attend to. Write down your average daily tasks and once you have them all on paper, sort them into groups. Identify the tasks you spend the most time on and plan your time accordingly.
If you allow your brain to focus on one goal at a time, you’ll be more productive and efficient. Create blocks of 90 minutes and sort out all your tasks to fit this puzzle. During that time, don’t deal with other tasks unless something urgent comes up.
When you place the most urgent or most important task before others, you’ll make sure you do the work that actually matters the most. Most of us tend to start with easy projects and quick tasks to feel more productive in the morning, but that will accomplish nothing and distract you from what’s most important.
Use a personal assistant app to list all the tasks at hand, sort them according to priority and check them out once you’re done. When prioritizing your tasks consider the deadline, how much benefits they bring and how important the clients you’re dealing with are. That way you’ll always have a clear picture of how you should spend your day.
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