3 Best and Worst Practices of Project Management
At the end of any project, the person who stands responsible for its failure or success is the project manager.
Of course, before reaching the conclusion of failure or success, there come gradual and parallel steps of planning, budgeting, executing the project as well.
These are the steps that define whether the strategy opted for a project will show positive results or not and they vary from manager to manager.
And while some strategies prove out to be airtight, some end up ebbing the project.
Here are the top and worst practices of project management to help you take your project in the right direction.
Best practices of project management
With the advancement in technology in the world, projects of every field of work are becoming more complex in nature and size.
They require a perfect cocktail of latest technologies, skilled employees, and Project Management Training. Once you are ready to take charge as a project manager, keep the following points in mind.
1. Always define scope
Your project scope progresses to become your project’s success criteria.
In fact, to be a good project manager, one of the key things is to understand and convey the clear objectives of a project.
In order to develop a project scope requires you to define the following things:
- Long term and short term goals of the project
- Individual deliverables
- The features of the end result
- The functions of the end results
- Individual tasks with a timeline
- Associated costs
2. Define a team structure and a communication system
As the projects get bigger in magnitude, so does the team responsible for completing them. And the level of organization required for a team is directly proportional to its size.
A good project manager builds a reasonable and strong team where each member is responsible for specific tasks.
Furthermore, every teammate is not only fully aware of their responsibilities but also understand their importance. This, in turn, builds accountability in them and helps them in growing in their respective roles.
The primary reason for building a team structure allows easy tracking of the project, automates the processes and enable you to tackle the bottlenecks smoothly.
3. Get QA in place
Every project requires quality assurance. However, many times, project managers leave QA processes until the end of the project.
This kind of system leads to reworks at the end which is time-consuming and requires resources. Additionally, once the project is concluded, it might not even be feasible in many cases to deploy corrective measures.
For a good project management process, quality assurance practices should be adopted early on and at all major milestones; you can also take help of analytics tools to help your business grow.
Worst practices of project management
1. Not prioritizing tasks
One of the first things done for project management is after dividing the major milestones of the project, they are further segregated into elemental tasks.
Another important step after this is prioritizing these elemental deliverables. This ensures a smooth flow of the project.
However, often, this step is missed by the managers and their team can be seen finishing the low priority tasks first. In cases where you need to present an MVP to the client, this kind of management can prove to be hazardous.
2. Not updating the course of action when things go wrong
The reason why projects require a project manager is that there are hundreds of possibilities of things straying from initial plans. Such situations can vary in severity but every time they require an upgrade in the project plan to accommodate the new conditions.
When a manager fails to act accordingly in such times, it can lead to a downfall of the project.
Setting an initial course for a project is to help the team and the managers to refer to while taking on their responsibilities. But when these standard procedures are made absolutely rigid for people to follow “at all costs”, the project is doomed.
3. Not taking help of technology
Cost cutting is a good thing when done in moderation but when things get out of capacity, investing in essential technology is the only smart decision.
If your team requires project management tools like Trello or specific training such as design or virtual reality training, do not try to find substitute solutions which are incompetent.
In fact, the requirement of tools and training should be discovered before a project is finalized so that your final costs can be adjusted accordingly.
Research, read reviews and compare in order to choose the best management and eLearning tools on the market.
Project management is a tricky business which is highly subjective in nature because it requires a substantial balance between people, processes and tools.
So, even if you do great for five days and not so much on the sixth, take a step back, communicate with your team and proceed.
For everything else, there is technology.
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